Hullbridge Parish Council Annual Meeting

Hullbridge Parish Council is holding its Annual Meeting on Monday 14 May at 7.00pm in the Hullbridge Centre, Windermere Avenue.  Please note that this starts 30 minutes earlier than the normal monthly meetings and will be followed by the Annual Council which is then followed by the monthly meeting.  The meetings are all public so please come along.

The Agenda is as follows

NOTICE TO ELECTORS

HULLBRIDGE ANNUAL PARISH MEETING
YOU ARE INVITED TO TAKE PART ON MONDAY 14 MAY COMMENCING AT 19.00 HRS AT HULLBRIDGE SENIORS’
CENTRE, WINDERMERE AVENUE
THIS MEETING WILL BE UNDER THE CHAIRMANSHIP OF COUNCILLOR Miss A. Marriott (CHAIRMAN OF HULLBRIDGE PARISH COUNCIL)
The Parish Meeting may by law discuss all parish affairs and pass resolutions about them.
AGENDA

1. Chairman’s Report

2. Business raised by Electors

Clerk to the Council         3 May 2012

This is then followed by the Annual Meeting

Annual Parish Council meeting agenda 14/5/2012

To be held at Hullbridge Seniors’ Centre, Windermere Avenue, Hullbridge.
To commence immediately after Annual Parish meeting

1.Apologies
2.Councillors to sign Acceptance of Office
3.Election of Chairman
4.Chairman to sign Acceptance of Office
5.Election of Vice-chairman
6.Election of Chairman of Planning
7.Election of Vice-chairman of Planning
8.Election of Members to Committees & Working Groups
9.Election representative to Outside Bodies

Which is then followed by the monthly Parish Council meeting

Agenda 14 May 2012

To be held at Hullbridge Seniors’ Centre, Windermere Avenue
follows AGM

1. Apologies:
2. Chairman’s remarks
3. Members’ Interests
4. Public participation on agenda items only (up to 15 minutes)
5. Minutes of meeting held on Monday 16 April 2012
6. Matters arising from minutes of meeting held 16 April 2012
7. Finance:
a)    To approve finance on attached schedule
b)    To approve final accounts 1/4/2011 – 31/3/2011
c)    Audit 2011/12 –
To approve accounting statements
To approve annual governance statement
d)    Bank Mandates: To approve existing signatories and nominate replacement signatories – see
notes
8. Planning
9.  To note attendance record of Members 2011/12
10.  Declare Vacant Seat
11.  Refurbishment of Tyndale House – update
12.  To nominate a Affordable (sic) Housing Survey sub-committee
13.  Name badges for past Chairmen for official chain of office
14.  Lords Golf & Country Club
15.  Consultation on Mobile Homes Act
16.  Consultation from ECC re. Speed restrictions Lower Rd/Ferry Rd
17.  To consider putting forward project for RDC Open Spaces Programme 2012
18.  Committees and Working Groups – to approve and adopt minutes/reports
a) Allotments’ Management – no meeting
b)    Christmas lights/parcels – no meeting
c)    Emergency Committee – no meeting
d)    Finance & Development Committee – no meeting
e)    The Hullbridge Show working group –meeting 18 April 2012 and names of volunteers required
for manning the Parish Council stall
f)     Youth Provision Committee – no meeting – no quorum
19.  Reports from Representatives to Outside Bodies
a)    Citizens’ Advice Bureau
b)    Hullbridge Community Association
c)    Hullbridge Village Community Group
d)    Rochford Hundred Association of Local Councils
e)    Senior Citizens’ Welfare
f)     Ad hoc meetings:
20.  Correspondence
21.  Village reports/requests for items to be added to next agenda
22.  Public participation on general parish matters – time permitting.

Next meeting:

Monday 11 June 2012

So that is quite a few meetings for one evening, but the middle one usually only takes a few minutes to appoint the committees as hopefully the nominations will have been received before the meeting.

About these ads

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s